In the year 2016, it was documented that around 90% or more of the companies investigated worldwide were still using on-premises email. For many businesses, email is one of the prime elements of services provided by IT. But traditionally an on-premises email environment or a third-party hosted email solution, there has been an increase in organizations moving to Cloud-based email over the last few years. a cloud migration strategy is also beneficial.

Here are some benefits of Adopting Cloud-Based Email

Cost Savings:

Cloud-based email is a subscription service model that offers significant cost savings for implementing and maintaining your environment. With services like Migrate Exchange On Premise to Exchange Online, you can save a lot of capital costs and turn email into monthly or annual operating costs.

Flexible Scalability

Cloud-based email scalability allows you to increase future email capacity without making major changes to the environment itself. The increased scalability provided by cloud-based email allows organizations to grow or shrink user licenses, storage capacity, and compute capacity based on their specific needs.

Improvement of Uptime

The optimal email usage is obtained due to improved uptime with the help of Cloud-based emails. Many of the Cloud-based email providers use multiple duplicative sites and as your data will be reserved in the Cloud, your business will experience adequate uptime and disaster recovery response times than those institutions that still rely on their on-premises solutions.

Simplified Management

Cloud-based email simplifies the management of your email system. By migrating to a cloud-based email system, you don’t have to worry about version control issues or possible maintenance issues. Like all web-based applications, cloud-based email simplifies administrative needs.

Enhanced Security

When using a cloud-based email system, corporate email is more secure off-site than on-premises because it resides in a highly protected location. Cloud-based email providers like Microsoft can spend far more resources protecting their facilities than most other organizations. Therefore, organizations migrating to cloud-based email solutions are taking the right step in further protecting their data.

Remote Access

Moving to cloud-based email will allow remote workers to access email from anywhere, increasing productivity. You can access cloud-based email anytime, anywhere on your virtual desktop with the help of third-party hosting providers who give you the best Azure VDI Cost for your work functionalities. All you need is an internet connection. Many teleworkers appreciate the convenience of remote access to email.

Pros and Cons of Exchange Online Migration


  • You can save a lot of business costs by not having to hire dedicated IT staff to manage your internal email server.
  • The latest security patches and features are applied regularly which keeps the Cloud-based emails always up-to-date.


  • The ongoing cost per user can be summed over time.
  • The cloud provider is responsible not only for protecting the service but also for providing insights on how to protect the service. If you do not choose a trusted cloud provider, you may not be able to access your qualified information.


Classic on-premises mailing systems are inflexible and outdated. Exchange Online offers many advantages that will help to improve the productivity and efficiency of your organization, such as improved functionality, better security, and lower cost. Acquiring expert migration assistance from service providers like Apps4Rent is essential if you’re planning a major Exchange Online Migration. They also have special expertise to Migrate DropBox to SharePoint and can help you avoid the headaches that plague other migrations.