Tips for Choosing a Hybrid Conference Platform

When selecting a hybrid event platform, make sure to look for features such as collaborative tools, live feeds, and messaging features. In addition, look for features that help you connect with attendees, such as commenting on posts, adding friends, and watching live streams or on-demand content. A hybrid event platform should be flexible enough to accommodate traditional and online meetings. It should also support a variety of communication methods, including email, instant messaging, and social media.

Project management software

The hybrid event model offers many advantages for business events. It can help increase networking opportunities while keeping in-person and virtual participants in the loop. If the onsite conference is small, the online component can also enable remote participants to attend the event. The virtual participants can mix with the in-person participants, while the in-person audience can interact with remote speakers at a time that suits them. Hybrid events also help create more memorable and immersive events for both parties.

The technology behind hybrid events is becoming more advanced. 75% of event planners plan to host a hybrid event next year. Therefore, choosing a high-quality hybrid conference platform that can accommodate both audiences is crucial. Whether the conference is primarily virtual or is accompanied by live events, you will need to invest in quality cameras, microphones, and lighting. A quality virtual event platform will include all of these features, so ensure you invest in good quality hardware for your production.

Collaboration tools

With the rise of the hybrid workplace, intelligent technology adoption is essential. Collaboration tools are crucial to this process, as they help ensure consistency and prevent miscommunication. Collaboration tools also eliminate the limitations of lack of body language and facial cues. Vendors have crafted ten tools to help you choose the right hybrid conference platform. Here are the top three reasons to use these tools:

Collaboration tools are crucial in today’s highly mobile, geographically distributed workforce. Today, most enterprises involve collaboration between team members, often across the globe. As a result, the need for collaboration tools has shifted. While in the past, a simple videoconference option was all required to keep the whole team together, today’s teams must work on a global scale. That means a hybrid conference platform that accommodates multiple working styles and a high level of security.

Engagement opportunities

In a recent event, a conference organizer chose a hybrid conference platform because of the increased engagement opportunities. The onsite audience was smaller than the virtual one, but the sponsor booths could still reach a good number of people and get good leads. In addition, the hybrid event increased the level of engagement because the onsite participants were enthusiastic about meeting the company’s CEO and other attendees on the ground. At the same time, the online audience was engaged with the CEO and other participants. Additionally, speakers took questions from the online audience to address their concerns.

As the hybrid meeting format offers more engagement opportunities than ever, it helps lower the entry barrier for both sexes and age groups. In addition, it broadcasts the event to a much wider audience than would otherwise be possible and allows attendees to engage in conversations and take polls. Moreover, the use of various technological innovations makes the event more convenient for the audience, allowing the conference organizer to maximize the potential of this hybrid format.

Analytics

When selecting a hybrid conference platform, you should consider what metrics the platform will provide. The platform should be flexible enough for both sides of the event. It should also be able to integrate changes in the two systems seamlessly. Here are some of the most important metrics to consider:

In-person networking is the most critical measurement, but online networking is a close second. In-person interaction is vital for both onsite and remote attendees. Consider how you want the virtual and onsite audience to interact and network. This way, you can maximize your engagement. You want people to interact with each other and gain valuable information. Make sure that the content is engaging and relevant to both groups. Engaging content leads to better results.

Another essential metric to measure is the number of event attendees. Your audience should be the most significant part of your conference. In addition, you can segment your audience by gender, age, location, job role, and hobbies. You should assign a budget for each of these costs. This will help you stay on track when it comes time to finalize your vendors. You can create multiple versions of your event if your audience is diverse.